All else, handled.
IT Support Built for Accounting Firms
Ceteris IT keeps small CPA and bookkeeping firms secure, compliant, and running — so you never lose a billable hour to a tech problem. 100% remote. Flat monthly pricing.
- WISP on file
- Multi-factor authentication
- Backups verified
- Patching current
Sound familiar?
Tax season
Tax season is stressful enough without email outages, slow computers, or QuickBooks crashing at the worst possible moment.
Compliance
The IRS requires every tax preparer to have a Written Information Security Plan (WISP) — and a generic template won't protect you or your clients.
Staffing
You don't have (and don't need) a full-time IT person. You need an expert on call who already understands how accounting firms work.
Services
What we handle for you
Managed IT Support
Unlimited remote support for your team — Windows, email, printers, networks, and the day-to-day issues that eat up your time.
Security & IRS Compliance
WISP development, multi-factor authentication, encryption, and endpoint protection aligned with IRS Publication 4557 and the FTC Safeguards Rule.
Backup & Disaster Recovery
Automated, verified backups of your client files and QuickBooks data — tested regularly, so recovery is guaranteed, not assumed.
Proactive Monitoring & Maintenance
Patching, updates, and system health checks handled quietly in the background, before problems reach your desk.
Pricing
Simple, flat-rate pricing
Start here
IT Security & Compliance Assessment
A complete audit of your firm's security posture: backups, email security, access controls, and WISP compliance. You receive a plain-English executive report with a prioritized action plan.
Credited toward your first month if you sign up for a plan.
Essential
Up to 10 devices
- Unlimited remote support (business hours)
- Managed backups
- Email security (SPF/DKIM/DMARC, anti-phishing)
- Basic monitoring
Professional
Up to 20 devices
- Everything in Essential
- Managed patching & endpoint security
- WISP maintenance & annual review
- Monthly system health report
- Priority response
Need something different? Every firm is unique — let's talk.
Why us
Why firms choose us
We speak accountant. We know tax season is sacred. All maintenance is scheduled around your deadlines, never during them.
Compliance is built in. IRS and FTC requirements aren't an afterthought — they're the foundation of how we set up your systems.
One flat fee. No surprises. No hourly billing games. You know exactly what IT costs every month.
Direct access to an engineer. No call centers, no ticket black holes. You talk to the person who actually fixes it.
About
About Ceteris IT
Roger Y.
Founder & Lead Engineer
I'm a systems engineer with over a decade of experience managing servers, networks, and business-critical infrastructure. I started Ceteris IT after watching small accounting firms get treated as an afterthought by IT providers built for much bigger clients.
Every client I work with talks directly to me — not a ticket queue, not a call center. My job is to give your firm the same level of protection large companies get, at a price and a pace that make sense for a small practice.
“Ceteris paribus” — all else being equal — is the accountant’s favorite Latin phrase. Ours too: with your IT handled, everything else stays equal, stable, and predictable.
FAQ
Questions firms ask before signing up
No. Plans are month-to-month. If Ceteris IT isn't the right fit, you can cancel with 30 days' notice — no early termination fees, no multi-year lock-in.
Common setup. We can work alongside an in-house person or an existing vendor — handling compliance, monitoring, and backups, while they keep doing whatever they already do well. We'll define the boundaries clearly in the onboarding call so nothing falls through the cracks.
Your data stays in your existing systems (Google Workspace, QuickBooks, etc.) — we don't migrate it anywhere new. Access is role-based and logged, and every engagement is covered by a signed Data Protection Addendum as part of our standard agreement.
Yes. QuickBooks, Drake, Lacerte, and standard Microsoft/Google email stacks are the core of what we support day to day — that's the whole point of specializing in accounting firms instead of general small business IT.
Essential includes unlimited remote support during business hours. Professional adds priority response for time-sensitive issues. Either way, you reach a person directly — not a ticket queue.
No. All non-urgent maintenance, patching, and updates are scheduled around your deadlines and confirmed with you in advance. Tax season is the one time of year we know not to touch.
That's exactly what the assessment is for. It's a one-time engagement with no obligation to continue — you get the report and the action plan either way. If you do sign up for a plan afterward, the $349 is credited toward your first month.
Get in touch
Ready for IT that just works?
Book a free 15-minute consultation. No pressure, no jargon — just a quick conversation about your firm's setup and where you might be exposed.
roger@ceterisit.com